Database Backup Management System

Dynamic job vault, GitHub Actions / Env secrets, scheduled backups, RBAC security & real-time notifications

💾

VPS Disk: ... / ... Free: ...

Dynamic Backup Jobs Vault 0 Jobs Configured

➕ Register New Database Backup Job

Job Title / Name *

Target Database Name *

Schedule Preset (Cron)

Cron Schedule Expression *

Database Connection Method *

🔑 Environment Variable / GitHub Secret (Recommended - No URI needed) 🔒 Direct MongoDB Connection URI (AES-256 Encrypted)

Environment Secret Name Safe Zero-Exposure The server will read this secret from process.env or GitHub Action secrets at runtime. You do not need to transmit confidential credentials from this browser.

Backup Destination

Retention Max Age (Days)

Status	Job Title	Database	Credential Mode	Cron Schedule	Destination & Retention	Last Run	Actions
Loading dynamic backup jobs...

🚀 Execute Backup Now Immediate Run

Live Execution Output

Ready to process backup requests...

VPS Disk Retention Cleaner Auto-Purge

Automatic Disk Protection: Scans ./zips and automatically deletes backup archives older than the selected retention age so your VPS disk never exhausts.

Retention Max Age

Retention Cleaner Log

Automatic retention cleaner active. (Auto-runs daily at 05:00 AM BD Time)

Local Backup Archives (./zips) 0 Files

Database	Archive File Name	Size	Created At	Actions
Loading backup archives...

Status	Job Title ↕	Database ↕	Type ↕	Initiated By ↕	Archive File	Size ↕	Duration ↕	Timestamp ▼
Loading backup logs...

Status	Action	User / Actor	Role	Target Resource	Details	IP Address	Timestamp (yyyy-mm-dd hh:mm:ss A)
Loading activity audit logs...

User Name	Email Address	Role Assignment	Permissions & Privileges	Status	Last Login	Actions
Loading users...

📚 Production Deployment, Subdomain & Secret Vault Manual Super Admin Reference

Complete engineering guide for adding database backup jobs with zero-exposure environment secrets, pointing your live sub-domain (e.g. log.shunnoit.com), hosting permanently on Ubuntu VPS with PM2, and configuring automated GitHub Actions CI/CD to deploy on every push to the production branch.

1️⃣ How to Add a New Backup Job & Use GitHub Secret / .env Keys

To ensure Zero-Exposure Security, you should never paste raw production database passwords or credentials in a browser window. Instead, reference environment variable keys stored directly on your server or GitHub secrets.

Step 1: Define Secret in Ubuntu VPS (.env)

SSH into your server and append the database connection string to your /var/www/database-backup/.env file:

# Example for RMSMS Database MONGO_URL_RMSMS=mongodb://user:[email protected]:27017/rmsms?authSource=admin # Example for Cloud Cluster (MongoDB Atlas) MONGO_URL_HISABNIKASH=mongodb+srv://admin:[email protected]/hisabnikash

Step 2: Register the Job in Admin Panel

Navigate to the ⚡ Backup Jobs tab and click ➕ Add New Backup Job.
Enter Target Database Name (e.g. rmsms).
Choose Connection Method: "🔑 Environment Variable / GitHub Secret".
The Secret Key auto-suggests MONGO_URL_RMSMS.
Select your Cron Schedule (e.g. 25 2 * * * for 02:25 AM Daily).
Click Save & Schedule Job.

🔒 Runtime Resolution: When the backup job triggers, the backend daemon reads process.env[job.envSecretName] dynamically in memory. The connection URI is never transmitted over the internet or exposed to browser DevTools.

2️⃣ Pointing with Sub-Domain (e.g. log.shunnoit.com)

Follow these 3 steps to connect your custom sub-domain with automated HTTPS/SSL encryption to this management portal.

A. Create DNS 'A' Record (in Cloudflare / cPanel / Namecheap)

Type: A

Name / Host: log (or backup)

IPv4 Value: YOUR_VPS_PUBLIC_IP

TTL: Auto / 1 min

B. Configure Nginx Reverse Proxy on Ubuntu VPS

Create configuration file: sudo nano /etc/nginx/sites-available/log.shunnoit.com

server {
    listen 80;
    server_name log.shunnoit.com;

    # Allow large archive downloads and API payloads
    client_max_body_size 500M;

    location / {
        proxy_pass http://127.0.0.1:3000;
        proxy_http_version 1.1;
        proxy_set_header Upgrade $http_upgrade;
        proxy_set_header Connection 'upgrade';
        proxy_set_header Host $host;
        proxy_cache_bypass $http_upgrade;
        proxy_set_header X-Real-IP $remote_addr;
        proxy_set_header X-Forwarded-For $proxy_add_x_forwarded_for;
        proxy_set_header X-Forwarded-Proto $scheme;
    }
}

Enable the site configuration and restart Nginx:

sudo ln -s /etc/nginx/sites-available/log.shunnoit.com /etc/nginx/sites-enabled/
sudo nginx -t
sudo systemctl restart nginx

C. Install Free Automated SSL (Let's Encrypt Certbot)

sudo apt update && sudo apt install -y certbot python3-certbot-nginx
sudo certbot --nginx -d log.shunnoit.com

Certbot will automatically configure HTTPS redirect and 90-day auto-renewing certificates.

3️⃣ Live Hosting on Ubuntu VPS (Step-by-Step Setup)

Follow this recipe to set up a clean, high-performance Ubuntu 20.04/22.04/24.04 VPS from scratch.

Step 1: Install System Dependencies, Node.js LTS & MongoDB Tools

# 1. Update package lists
sudo apt update && sudo apt upgrade -y
sudo apt install -y curl git zip unzip build-essential ufw

# 2. Install Node.js LTS (v20.x)
curl -fsSL https://deb.nodesource.com/setup_20.x | sudo -E bash -
sudo apt install -y nodejs

# 3. Install MongoDB Database Tools (mongodump)
sudo apt install -y mongodb-database-tools

# 4. Install PM2 Process Manager globally
sudo npm install -g pm2

Step 2: Clone Project & Prepare Directories

# 1. Create web directory
sudo mkdir -p /var/www/database-backup
sudo chown -R $USER:$USER /var/www/database-backup
cd /var/www/database-backup

# 2. Clone repository
git clone <YOUR_REPOSITORY_URL> .

# 3. Install production dependencies
npm ci --omit=dev

# 4. Create storage folders for archives and logs
mkdir -p zips logs

# 5. Create production environment configuration
cp .env.example .env
nano .env

Step 3: Start Application with PM2 & Enable Auto-Reboot Survival

# Start project with PM2 ecosystem config
pm2 start ecosystem.config.json

# Save process list and generate systemd startup script
pm2 save
pm2 startup
# (Copy and execute the 'sudo env PATH=...' command that PM2 outputs to the console)

Step 4: Enable Firewall (UFW)

sudo ufw allow OpenSSH
sudo ufw allow 'Nginx Full'
sudo ufw enable

4️⃣ Deploy at Live Server | Production Branch (GitHub Actions CI/CD)

Automate live deployments so that every commit pushed or merged into the production branch automatically updates your Ubuntu VPS with zero downtime.

A. Generate SSH Deploy Key on Ubuntu VPS

Run this on your VPS to generate an isolated deploy key pair:

ssh-keygen -t ed25519 -C "github-actions-deploy" -f ~/.ssh/github_deploy_key
cat ~/.ssh/github_deploy_key.pub >> ~/.ssh/authorized_keys
chmod 600 ~/.ssh/authorized_keys

# Output the private key (copy this entire block for GitHub Secrets)
cat ~/.ssh/github_deploy_key

B. Add GitHub Repository Secrets

In your GitHub repo, go to Settings > Secrets and variables > Actions > New repository secret:

VPS_HOST: Your VPS Public IP or hostname (e.g. log.shunnoit.com)
VPS_USERNAME: Your SSH user (e.g. ubuntu or root)
VPS_SSH_KEY: The private key string from cat ~/.ssh/github_deploy_key
VPS_PORT: 22 (or your custom SSH port)

C. GitHub Actions Workflow Configuration File

Already included in your project at .github/workflows/deploy-production.yml:

name: Deploy to Production Ubuntu VPS on: push: branches: - production jobs: deploy: name: Deploy to Live Ubuntu VPS runs-on: ubuntu-latest steps: - name: Checkout Code uses: actions/checkout@v4 - name: Deploy to Ubuntu VPS via SSH uses: appleboy/[email protected] with: host: ${{ secrets.VPS_HOST }} username: ${{ secrets.VPS_USERNAME }} key: ${{ secrets.VPS_SSH_KEY }} port: ${{ secrets.VPS_PORT || 22 }} script: | set -e echo "🚀 [CI/CD] Deploying to Ubuntu VPS..." cd /var/www/database-backup # Pull latest production commits git fetch origin production git reset --hard origin/production # Install dependencies npm ci --omit=dev # Ensure storage directories exist mkdir -p zips logs # Zero-downtime PM2 reload pm2 restart ecosystem.config.json --update-env || pm2 start ecosystem.config.json echo "✅ [CI/CD] Live deployment completed successfully!"

D. Deploying Code via Git Workflow

# Work on your feature or fix
git checkout -b feature/awesome-update
git add .
git commit -m "feat: enhance backup routines"
git push origin feature/awesome-update

# When ready to go live, merge into production branch:
git checkout production
git merge feature/awesome-update
git push origin production

# ⚡ GitHub Actions immediately triggers and automatically updates your live Ubuntu VPS within 15 seconds!

Database Backup Management System

Dynamic Backup Jobs Vault 0 Jobs Configured

➕ Register New Database Backup Job

🚀 Execute Backup Now Immediate Run

VPS Disk Retention Cleaner Auto-Purge

Local Backup Archives (./zips) 0 Files

Backup Operation Logs 0 Recorded Logs

System Activity & Audit Trail 0 Events Logged

User & Role-Based Access Control (Admin Panel) 0 Users Registered

📚 Production Deployment, Subdomain & Secret Vault Manual Super Admin Reference

1️⃣ How to Add a New Backup Job & Use GitHub Secret / .env Keys

2️⃣ Pointing with Sub-Domain (e.g. log.shunnoit.com)

3️⃣ Live Hosting on Ubuntu VPS (Step-by-Step Setup)

4️⃣ Deploy at Live Server | Production Branch (GitHub Actions CI/CD)

Dynamic Backup Jobs Vault 0 Jobs Configured

➕ Register New Database Backup Job

🚀 Execute Backup Now Immediate Run

VPS Disk Retention Cleaner Auto-Purge

Local Backup Archives (./zips) 0 Files

Backup Operation Logs 0 Recorded Logs

System Activity & Audit Trail 0 Events Logged

User & Role-Based Access Control (Admin Panel) 0 Users Registered

📚 Production Deployment, Subdomain & Secret Vault Manual Super Admin Reference

1️⃣ How to Add a New Backup Job & Use GitHub Secret / .env Keys

2️⃣ Pointing with Sub-Domain (e.g. log.shunnoit.com)

3️⃣ Live Hosting on Ubuntu VPS (Step-by-Step Setup)

4️⃣ Deploy at Live Server | Production Branch (GitHub Actions CI/CD)

⚡ Confirm Immediate Backup Execution

🔐 Portal Sign In

🔑 Update Account Password

➕ Create Team User

🛡️ Manage User Permissions

🔑 Reset User Password